/PRZWT/BEIJING, Nov. 28, 2024 - In today's fast-moving business environment, corporate document management is becoming increasingly important, especially in industries such as logistics and manufacturing, where the flow of documents is highly demanding. The accuracy and efficiency of documents are directly related
However, the traditional manual document management is inadequate in the face of massive files, which is not only time-consuming and laborious, but also prone to errors.
In this context, an intelligent document management software called "SmartScan" came into being, with its unique barcode recognition naming, content circle naming, and CSV data extraction functions, which revolutionized enterprise document management.
Recently, the interviewers visited a number of logistics and manufacturing enterprises that use Huakeyi-Easy Scanning software, and experienced firsthand the remarkable results of this intelligent software in improving the efficiency of enterprise document management.
Barcode recognition and naming: Simplify the filing process and increase efficiency
In the logistics industry, shipping orders, logistics bills, and other documents are piled up, and the one-dimensional barcode on each document carries key information, which is an important basis for follow-up tracking and inquiry.
However, traditional archiving methods often rely on manual recognition of barcodes and manual entry of file names, which is inefficient and error-prone. Huakeyi-Easy Scan software perfectly solves this problem.
With its advanced barcode recognition technology, the system can automatically identify the barcode information in the file and automatically name and archive it according to preset rules without manual intervention.
"Since using Huakeyi-Easy Scan, our shipment filing has never been easier."
"In the past, we needed at least two employees to organize and file shipments," says Zhang, the head of a large logistics company. "Now, with Huakeyi-Easy scanning, this can be done almost automatically, which not only saves manpower costs, but also significantly improves work efficiency."
It is worth noting that Huakeyi-Easy Scan is not just satisfied with automatically identifying the first barcode in the file. Its built-in Smart Capture function can also use the OCR engine to realize the box selection and identification of specific areas of the file, and supports users to set file naming rules according to their own needs.
This means that even if there are multiple barcodes in the file or specific information needs to be extracted as the file name, Huakeyi-Easy Scan can easily handle it, achieving personalized and accurate document management.
Content circle naming: flexible response to diverse needs
In the manufacturing industry, all kinds of drawings, technical documents and other documents also need to be managed efficiently. These documents often contain a lot of complex information, which is difficult to accurately archive in traditional ways. The content circling and naming function of Huakeyi-Easy Scan provides a perfect solution for such problems.
The user only needs to select the information area that needs to be extracted as the file name on the software interface, and the system can automatically identify and name the archive.
"The content circle naming function of Huakeyi-Easy Scan is simply too practical for our manufacturing industry." Li Gong, a technical director of a machinery manufacturing company, lamented, "We often need to deal with a large number of drawings and technical documents, and the information on these documents is often very complicated.
In the past, when we archived these files, we had to spend a lot of time manually entering the file names, but now, with a simple box selection, the system can automatically complete the naming and archiving, which greatly reduces our workload. "
CSV data extraction: seamless integration with enterprise systems for data sharing
In addition to barcode recognition naming and content circle naming, the CSV data extraction function of Huakeyi-Easy Scan is also one of its highly regarded core features.
During batch file scanning, the system can automatically identify and extract key information in the file, such as barcodes, dates, quantities, etc., and export this information in CSV format.
This feature not only facilitates users' subsequent data analytics and processing, but also seamlessly connects to the enterprise's dedicated file storage system or platform, enabling real-time data sharing and collaborative work.
"The CSV data extraction function of Huakeyi-Easy Scan provides strong support for the digital transformation of our enterprise."
"With this feature, we can easily import scanned file information into our Enterprise Resource Planning, automating data processing and updating it in real time, further enhancing operational efficiency and decision-making capabilities," said Director Wang, head of the information department at an electronics manufacturing company.
conclusion
With the advent of the digital age, enterprise document management is gradually moving towards intelligence and automation.
As an intelligent document management software that integrates barcode recognition and naming, content circle naming, and CSV data extraction functions, Huakeyi-Easy Scan is becoming the preferred solution in the logistics and manufacturing industries due to its excellent performance and wide range of application scenarios.
Through Huakeyi-Easy Scan, enterprises can not only achieve efficient management and fast retrieval of documents, but also promote business process optimization and digital transformation.
We have reason to believe that in the days to come, Huakeyi-Easy Scanning will continue to lead the new trend of enterprise document management and inject strong impetus into the sustainable development of enterprises.
