My friend is the conference secretary of a large company, and she often has to organize large meetings. When it comes to meetings, she complains a lot about the tedious preparation, the trouble in the meeting process, and the headache of meeting minutes after the meeting. She says: Can you imagine the experience of printing 10,000 meeting materials at a time? Can you imagine what it's like to be in a meeting where everyone is talking and you have to remember what everyone has to say and you can't relax for a moment? I said, I understand. As someone who has studied Chinese meetings, I believe there are several reasons for the poor meeting experience.
First of all, from the perspective of the conference organizer: first, the preparatory preparation of the conference is complicated, including the meeting location, meeting venue arrangement, meeting agenda, meeting equipment, etc. More headache is the printing and destruction of conference data. If it is a large conference and there are many items to discuss, it is time-consuming to print the mountains of conference data, and it is more troublesome to destroy these data after the conference. Second, there are many troubles in the process of the meeting, such as how to control the meeting speech? How quickly can a meeting vote result? How to maintain the meeting atmosphere? Third, the meeting minutes after the meeting are troublesome. Many people have expressed their opinions and suggestions. How to quickly summarize their contents to form open items and implementation items is a test of the skills of the meeting organizer and the level of investment in the meeting.
Secondly, from the perspective of meeting participants: first, the meeting participation is not good. Especially large meetings, because the reflection or distance is too far, people sitting in the back row can not see the content of the meeting screen; Second, the conference materials are too numerous to read. Having a stack of conference material in front of you is a bad reading experience; Third, the meeting is inefficient, long and tiring.
Many of the reasons above are common. How can you improve your meeting experience? Comtop paperless conference system gives you a solution from the point of view of technology.
Paperless conference is the electronization of the whole process of the conference. It transforms the conference from the traditional paper conference to the digital and mobile multimedia conference based on tablet computer and smart phone. The portability of smart phone and tablet computer makes the conference mobile and convenient. It has been proved by many large customers such as China Southern Power Grid, CITIC Group, China Harbor Group, Chengdu Jinjiang District Government, etc., that the Congtop paperless conference system can greatly improve the experience of conference organizers and participants, and achieve easy and excellent conference value.
First, paperless meetings can greatly improve the experience of meeting organizers.
Using the paperless conference system, the conference organizer can edit the conference arrangement information in the background before the meeting and release it to the participants with one click; Electronic conference materials can be uploaded to the system, without the trouble of printing and destroying; During a meeting, you can use the speaker function to arrange participants to speak in an orderly manner. The meeting screen allows other participants to listen attentively to what others are saying. Through the electronic voting function, voting can be quickly realized, and the votes can be counted automatically to form a conclusion. After the meeting, the meeting minutes can be exported with one button, and the meeting status can be stopped at any time, which is very easy to worry about.
Second, paperless meetings can greatly improve the experience of participants.
During the meeting, everyone has a tablet meeting device so that they can know the content and progress of the meeting at any time without looking at the big screen. The system's own electronic reading function, outline view, thumbnail, intelligent positioning of reading progress, so that each participant is very convenient to read, but also can add comments, bookmarks, comments, screenshots at any time, these information can be exported with the document, not only for the participants have no opportunity to speak to provide a channel to express their views and opinions, It also provides support for organizing or analyzing meeting minutes after the meeting, making the whole meeting more efficient.
Kangtopu paperless conference, your efficient meeting choice, welcome to negotiate. Search "Comtop Paperless Conference" on Baidu for more details.
Comtop Com-Meeting, China's paperless meeting leader
Com-Meeting is a conference system tailor-made for government organs, enterprises and public institutions, and large group enterprises. With 17 years of professional software experience, Com-Meeting is the industry's leading paperless conference software. One-button deployment, flexible configuration, easy to use, safe and reliable, help the government, enterprises and institutions to improve the efficiency of the meeting!
Adhering to the philosophy of "Just meeting Better", Com-Meeting, a paperless meeting system, provides powerful meeting management functions, including: Batch uploading of conference data, conference sign-in, conference data distribution, synchronous reading, conference abstract, switching between main lecture mode and following mode, etc., can help the conference organizer greatly reduce the work pressure, easily manage the conference site, improve the efficiency of the conference participants, and save a lot of printing costs and projection equipment, fully in line with the national low-carbon and environmental protection concept.
